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-- The AWWA Hawaii Section would like to thank all exhibitors and attendees for participating in this year's conference. Highlights to be posted soon. --

35th Annual AWWA Hawaii Conference and Exposition - Exhibitor Information
Annual Conference: May 13 (Wed) - May 15 (Fri), 2009
Sheraton Waikiki, Hawaii

• Download the 2009 Exhibitor Rules and Regulations posted below (6 pages) as a pdf file
• Download the 2009 Exhibitor Registration form (3 pages) as a pdf file
• Go back to the 2009 Annual Conference and Exposition main page

EXHIBITOR RULES, REGULATIONS AND GENERAL INFORMATION

This annual exposition is managed and owned by the Hawaii Section, AWWA (herein after, the Section).

1. Eligibility – Any company manufacturing products for or providing services to the drinking water industry.


2. Complimentary Registration For Exhibitor Personnel – Two booth registrations will be provided with the purchase of each 10’ x 8’ booth. Additional registrations for exhibit personnel may be purchased; however distributor and spouse registration is not complimentary.


3. Assignment of Space – Complete and return the “Application for Exhibit Space” contract. No application will be processed nor space assigned without payment in full. Once the payment is accepted by the Section, it becomes a binding contract according to the listed rules. All contracts will be date stamped upon receipt at the exhibits chair office. This contract is the only means by which space may be reserved. Section reserves the right to accept, defer and reject the application. Assignments are made upon receipt.
   
   The Section reserves the right to assign or reassign booth space so that the arrangement of the Exposition is in the best interest of the attendees and exhibitors. Special consideration of location is given to groups requesting more than three booth spaces to facilitated flow of attendees.


4. Exhibit space – The Section reserves the right to limit the amount of space assigned if necessary, to take care of all contracts on hand.


5. Payment for Exhibit Space – A check or credit card number, expiration date and security code for the full booth rental amount must be either mailed, e-mailed or faxed to:

   Mail:
   AWWA – Hawaii Section
   C/O Hopkins Technical Products, Inc
   470-C Harvest Park Drive
   Brentwood CA, 94513
   
   E-mail: Rich@htpinc.com
   
   Fax: (925) 240-2160

6. Cancellation and Withdrawal – Cancellation by Exhibitor of space application or contract will result in the following if the cancellation notice is received by the Section:

   1. Up to 60 days prior to conference, prospective exhibitor will receive full refund of monies paid minus a $25.00 administrative fee, if cancelling.
   2. 60 to 30 days prior to the conference, 25% of the total contract amount will be refunded to the exhibitor.
   3. Within 30 days of the conference no refunds will be made. Within 30 days space cannot be negotiated with venues for changes. Unoccupied space after the opening of the conference is at the discretion of the Section and may be reassigned

EXHIBIT HALL LOCATION:

Sheraton Waikiki
2255 Kalakaua Avenue
Honolulu, HI 96815

HOW TO RESERVE EXHIBIT SPACE:

Complete the “Exhibit Space Application” and return with payment to one of the following:

Mail:
Rich Hopkins
C/O Hopkins Technical Products, Inc
470-C Harvest Park Drive
Brentwood, CA 94513

E-mail: rich@htpinc.com

Fax: (925) 240-2160

NOTE: Applications received after April 1, 2009 might not be listed in the on-site program due to layout and printing deadlines. No application will be processed nor space assigned without payment in full. Once the application is accepted by the Section, it becomes a binding contract according to the above rules. All contracts will be date stamped upon receipt at the exhibit chair's office. This contract is the only means by which space may reserved. Assignments are made on a first come first served basis in order of date received.

BOOTH RATE INCLUDES:

• Two Lunch tickets for Wednesday and Thursday Luncheons.
• One 10’W x 8’D Exhibit Space.
• One 8’ draped table.
• Two Complimentary Exhibitor Badges.
• One ID Sign in Booth.
• Two Chairs.
• Four Drink Tickets per Booth for the Exhibitor Hosted Reception.

EXHIBIT RATES:

Early Registration (Before April 1, 2009) - $745 per booth.
Late Registration (On or after April 1, 2009) - $845 per booth.

EXHIBIT HOURS:

ANY QUESTIONS?

Please contact Conference Exhibits Chair Rich Hopkins at ph: (925) 240-2160 or e-mail: rich@htpinc.com

EXHIBITOR INFORMATION AND REGISTRATION FORMS:

• Download the 2009 Exhibitor Rules and Regulations posted above (6 pages) as a pdf file
• Download the 2009 Exhibitor Registration form (3 pages) as a pdf file
• Go back to the 2009 Annual Conference and Exposition main page

SECTION EVENTS >>
  ::  2009 AWWA HI Scholarship Info  ::  2009 AWWA HI Conference Info ||  2009 AWWA HI Conference Exhibitor Info  ||  2008 AWWA HI Conference Highlights  ::  Past AWWA HI Events  ::